What do I do if board minutes have never been signed?

Get Legal Help Today

 Secured with SHA-256 Encryption

What do I do if board minutes have never been signed?

I asked a question last week about who is required to sign minutes of the board of directors (for a non-profit). I understand it is the Secretary. I just started working for this non-profit and going back through their minutes I see that they have always just typed them and approved at next board meeting. They have never had the Secretary or anyone else sign them. This goes back over several years. How do I “fix” this? Going forward, I am making sure that the Secretary signs the minutes but I don’t know how to handle the past minutes. They meet quarterly.

Asked on August 2, 2011 Tennessee

Answers:

FreeAdvice Contributing Attorney / FreeAdvice Contributing Attorney

Answered 10 years ago | Contributor

If there are minutes from past quarterly board meetings that have not been signed by the secretary that prepared them or anyone else, all that needs to be done is to have some member of the corporation or limited liability company that the minutes are prepared for that attended the meeting sign and date the minutes.

Once the minutes are signed, the documents should then be embossed with the entity's seal and then placed in the books for future reference.

In the future to make things easier for you, the minutes from each meeting of the entity should be drafted into written format within a week or so after the proceeding, dated, signed and sealed by the Secretary.

Good luck.


IMPORTANT NOTICE: The Answer(s) provided above are for general information only. The attorney providing the answer was not serving as the attorney for the person submitting the question or in any attorney-client relationship with such person. Laws may vary from state to state, and sometimes change. Tiny variations in the facts, or a fact not set forth in a question, often can change a legal outcome or an attorney's conclusion. Although AttorneyPages.com has verified the attorney was admitted to practice law in at least one jurisdiction, he or she may not be authorized to practice law in the jurisdiction referred to in the question, nor is he or she necessarily experienced in the area of the law involved. Unlike the information in the Answer(s) above, upon which you should NOT rely, for personal advice you can rely upon we suggest you retain an attorney to represent you.

Get Legal Help Today

Find the right lawyer for your legal issue.

 Secured with SHA-256 Encryption