Sample Letter to Landlord: Notice of Repair Cost and Rent Deduction

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Jeffrey Johnson is a legal writer with a focus on personal injury. He has worked on personal injury and sovereign immunity litigation in addition to experience in family, estate, and criminal law. He earned a J.D. from the University of Baltimore and has worked in legal offices and non-profits in Maryland, Texas, and North Carolina. He has also earned an MFA in screenwriting from Chapman Univer...

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UPDATED: Jul 16, 2021

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[Month XX, 20XX]

[Landlord’s Name]
[Landlord’s Redirect URL]
[City, State ZIP]

Re: Window Repair in [Rental Property Redirect URL]

Dear [Landlord]:

On [date of prior letter] I notified you that if you failed to repair the broken window in [Rental Property Redirect URL], I would arrange for the repairs to be made and seek reimbursement for the cost. As you ignored my request, I had the repair made on [Date of Repair].

Enclosed is a copy of the invoice for the repairs, in the amount of [Repair Amount]. I will deduct [Repair Amount] from my next rent payment.


[Your Name]

[Note: Please check your state statutes on this subject.]

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